1Voting on decisions of the Board shall be made by show of hands unless a poll or ballot is demanded, except in the case of urgency where voting on decisions may be made by telephone conference call whereby all persons participating can hear one another.

2In the event of an equality of votes, the chair of the Board, in addition to his or her original vote, shall cast the deciding vote.

3A quorum shall consist of a total of 6 members or 6 alternates acting in the place of the absent members, or any combination of both, for all meetings of the Board, including telephone conferences.

1A member or alternate may resign from office by filing his or her resignation in writing with the secretary of the Board.

2If a member or alternate resigns, the Board may nominate a person who meets the requirements set out in subsection 4(2) of this Regulation to fill the vacancy.

1The Board may remove any member or alternate from office for failure to attend 3 consecutive Board meetings without reasonable excuse.

2If a member or alternate is removed from office under this section, the Board shall nominate a producer who resides in the district in question and who has been elected as a delegate at the last annual district meeting of producers to fill the vacancy.

3The term of office of a person nominated under subsection (2) shall end at the next annual district meeting of owners.

1The Board may recommend that a member or an alternate be removed from office for cause or for any incapacity.

2If the Board recommends that a member or alternate is removed from office under this section, the Board shall call a special district meeting of owners.

3The special district meeting of owners shall be held within 30 days following the date of the recommendation, at a date fixed by the Board.

4Notice of the special district meeting of owners indicating the date, time and place fixed for the special meeting shall

5The Board shall, at least 15 days prior to the special district meeting of owners, serve the member or alternate who is the subject of the Board’s recommendation a written notice indicating the date, time and place fixed for the meeting with a detailed statement of the reasons for the recommendation made by the Board.

6A member or an alternate may be removed from office at the special district meeting of owners by majority vote of the owners present at the meeting.

7If a member or alternate is removed from office under this section, the owners shall, at the special district meeting of owners, elect a person who meets the requirements set out in subsection 4(2) of this Regulation to fill the vacancy.

8The term of office of a person elected as a member or an alternate under subsection (7) shall end at the next annual district meeting of owners.

9If a member or alternate is removed from office under this section, the Board shall, within 14 days following the date of the special district meeting of owners, serve the member or alternate with a written notice of the decision made at the meeting and a copy of the minutes of the meeting, certified by the secretary of the meeting.

10Service of the notice under subsection (5) or (9) shall be made

1Subject to section 26 of the Act, the Board shall have the power to borrow money upon the credit of the Board and to hypothecate, mortgage or pledge all or any of the real or personal property of the Board, including book debts to secure any money borrowed or other liability of the Board.

2Any banking business of the Board shall be transacted with such bank, trust company or other firm or corporation carrying on a banking business as the Board may designate, appoint or authorize from time to time by resolution and any such banking business shall be transacted on the Board’s behalf by the treasurer of the Board or such other person as may be designated by the Board from time to time by resolution.

1The Board shall keep proper books of account which shall be audited for each business year by an auditor, appointed by the delegates at the annual meeting of delegates, and approved by the Commission.

2A report of the audit, accompanied by a report of the operations of the Board, shall be presented to delegates at the annual meeting of delegates and a copy, signed by 2 members, one of whom is the chair of the Board, and forwarded without delay to the Commission.

3Financial audits shall be conducted in conformity with the policy and requirements of the Commission concerning financial audits of boards.

1All cheques, drafts, orders for the payment of money and promissory notes, acceptances and bills of exchange shall be signed by 2 employees designated by the Board or by 2 people from among an employee designated by the Board and the chair, vice-chair, secretary and treasurer of the Board.

2Contracts, documents or written instruments, with the exception of commercial documents prepared in the normal course of business, that require the signature of the Board shall be signed by 2 members from among the chair, vice-chair, secretary and treasurer of the Board.

1Minutes of all meetings, including telephone conferences, shall be recorded and confirmed at the following meeting of the Board.

2The Board shall forward to the secretary of the Commission a copy of all orders and decisions of the Board and a copy of the minutes of all meetings of the Board.