3(1)The Agency shall consist of 6 members elected at large.

3(2)Despite subsection (1), the first members of the Agency shall be appointed by the Commission and continue in office until their successors are elected as members.

3(3)An individual shall only sit as 1 member during his or the term of office.

5(1)Where a producer is a corporation, partnership or cooperative, the producer shall appoint 1 individual as a designated representative to act on behalf of the producer and shall file the designation with the Agency.

5(2)Where a producer is an individual, the producer may appoint another individual as a designated representative to act on behalf of the producer and shall file the designation with the Agency.

5(3)Only the designated representative appointed by a producer under subsection (1) or (2) shall hold office as a member on behalf of the producer and vote on his or her behalf at the annual meeting.

6(1)Subject to subsections (2) and (3), a person shall not hold office as a member unless the person is a producer or a designated representative.

6(2)A designated representative shall hold office as a member only for so long as he or she remains a designated representative.

6(3)Where a producer notifies the Agency that an individual has ceased to be its designated representative, the Agency shall declare the member’s position vacant.

7(1)In accordance with this section, the Agency shall call an annual meeting of producers for the following purposes:

7(2)The annual meeting shall be held on the date fixed by the Agency.

7(3)Notice of the annual meeting shall be given in writing setting out the date, time and place fixed for the meeting.

7(4)At least 7 days before the date fixed for an annual meeting, the notice shall be delivered or mailed to each producer and designated representative at the last address of the producer or designated representative recorded by the Agency.

7(5)The notice shall be deemed to have been given by the Agency on the date it was delivered or mailed.

7(6)A notice that is mailed shall be deemed to have been received by the addressee 3 days after the date it was mailed.

7(7)The Chair of the Agency shall act as the chair of the annual meeting unless he or she is unable to act, in which case the Vice-Chair shall act as the chair. If the Vice-Chair is unable to act, the producers and designated representatives present at the meeting shall choose 1 among them to be the chair.

7(8)The General Manager of the Agency shall act as the secretary of the annual meeting or, in his or her absence, the chair may appoint an individual to act as the secretary of the meeting.

8(1)A producer or designated representative shall notify the Agency of any change in his or her recorded address not later than 14 days after the change.

8(2)Where, in the opinion of the Agency, a change has occurred in the address of a producer or designated representative, the Agency may change the recorded address.

9(1)One month before the date fixed for an annual meeting, the Agency shall prepare a list of the producers and designated representatives.

9(2)The list shall be

9(3)The Agency may make additions to or deletions from the list at any time if it receives sufficient evidence as to qualifications to vote.

10(1)Subject to subsections (2) and (3), only producers and designated representatives whose names appear on the list of producers and designated representatives are entitled to vote at an annual meeting.

10(2)Where the Agency has not prepared the list of producers and designated representatives required under subsection 9(1), any person who proves to the satisfaction of the chair at the annual meeting that he or she is a producer or designated representative is entitled to vote at the annual meeting.

10(3)Any producer whose name is not on the list and who proves to the satisfaction of the chair at the annual meeting that he or she is a producer or designated representative is entitled to vote at the annual meeting.

10(4)An individual voting in an election is entitled to vote only once in the election.

10(5)A producer who is an individual and has appointed a designated representative shall not vote at an election.

10(6)Where there is a dispute as to the qualifications to vote, the Commission shall settle the dispute.

10(7)The voting for the election of members shall be by secret ballot and the counting of the ballots shall be supervised by a scrutineer appointed by the chair of the annual meeting with the consent of the producers and designated representatives present at the meeting.

10(8)No producer or designated representative shall be elected as a member unless he or she receives a majority of the votes cast at the annual meeting.

11(1)If a position on the Agency is not filled after an election, or a member becomes unwilling or unable to act, or a vacancy occurs for any other reason, the Agency shall, subject to subsection 3(3), appoint at the next regular meeting of the Agency or the next annual meeting, whichever occurs first, a person qualified under section 6 to fill the vacancy.

11(2)A member appointed under this section shall hold office for the remainder of the term of the member whose position was vacated.